10+ Employees
Mandatory in most notified areas when the establishment employs 10 or more persons. Some states (e.g. Maharashtra) use 20.
ESI REGISTRATION
Esi Registration Registration
Mandatory registration under the Employees' State Insurance Act, 1948 for establishments with 10 or more employees (in most states) where wages are up to ₹21,000 per month. Get your ESIC Employer Code, employee IP numbers and medical coverage. Employer 3.25% + Employee 0.75%. Typically 5–7 days.
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10+Employee Threshold
4%Total Contribution
EMPLOYERS · 10+ STAFF · ESIC
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SAMPLE
ESI Registration Certificate
Government Authority / MCA — sample official certificate
Illustrative sample. Your official certificate is issued after approval.
01
10+ Employees
Mandatory in most states when 10 or more employees; 20 in some states (e.g. Maharashtra)
02
Wage Ceiling ₹21,000
Employees earning up to ₹21,000 gross/month are covered (₹25,000 for PwD)
03
3.25% + 0.75%
Employer 3.25% and employee 0.75% of gross wages — total 4%
04
15th of Month
Monthly contributions and returns due by the 15th of the following month
OVERVIEW
What is ESI Registration?
ESI Registration is mandatory compliance under the Employees' State Insurance Act, 1948. Establishments employing 10 or more employees (in most notified areas) with wages up to ₹21,000 per month must register with the Employees' State Insurance Corporation (ESIC).
ESI is a self-financing social security and health insurance scheme providing medical care, sickness benefits, maternity benefits, disablement and dependants’ benefits. On registration you receive a 17-digit Employer Code; each covered employee gets an Insurance Number (IP). Contributions (employer 3.25% + employee 0.75% of gross wages) and returns are due by the 15th of the following month.
Law
ESI Act, 1948
Authority
ESIC (esic.gov.in)
Threshold
10+ employees (most states)
Wage Limit
₹21,000 / month (gross)
WHO MUST REGISTER
Eligibility & Coverage
Wage Ceiling
Employees with gross wages up to ₹21,000 per month are covered; ₹25,000 for persons with disability.
Once Covered, Always Covered
Once the establishment is covered, ESI continues even if headcount later falls below the threshold.
Notified Areas
Scheme applies in areas notified by ESIC — covering most urban and semi-urban locations.
CONTRIBUTIONS
Contribution Structure
| Component | Rate | Paid By |
|---|---|---|
| Employer Contribution | 3.25% of gross wages | Employer |
| Employee Contribution | 0.75% of gross wages | Employee (deducted) |
| Total | 4.00% of gross wages | — |
Contributions are calculated on gross wages (not basic only). Employees earning less than ₹137 per day may be exempt from the employee share. Due by the 15th of the following month.
BENEFITS
What ESI Provides
Medical Care
Cashless treatment at ESIC hospitals, dispensaries and empaneled private hospitals for insured person and family.
Sickness Benefit
Cash compensation at about 70% of wages during certified sickness (up to 91 days in a benefit period).
Maternity Benefit
26 weeks paid leave at full wages for eligible female employees.
Disablement & Dependants
Compensation for employment injury and dependants’ benefit in case of death due to employment injury.
DOCUMENTS
What You Typically Need
1. Entity PAN
PAN of the establishment (company, LLP, firm or proprietor).
2. Incorporation Proof
Certificate of Incorporation, Partnership Deed or shop/factory registration.
3. Address Proof
Rent agreement, utility bill or property documents of the establishment.
4. Bank Details
Cancelled cheque or bank statement of the business account.
5. Employee List
Names, Aadhaar, date of joining, wages and family details for covered employees.
6. Directors / Partners
List of directors or partners with identification and authorisation if required.
PROCESS
How ESI Registration Works
1. Eligibility Check
Confirm headcount threshold (10+ / 20 as applicable) and wage coverage in your notified area.
2. Document Prep
Gather PAN, incorporation proof, address, bank details and employee list.
3. ESIC Portal Filing
Register and submit the employer registration application on the ESIC portal.
4. Employer Code
Receive 17-digit Employer Code after verification — typically 5–15 working days.
5. IP Numbers & Comply
Generate Insurance Numbers (IP) for employees and start monthly contributions by the 15th.
WHY CHOOSE US
Why Corporate Mart for ESI Registration?
Threshold Clarity
We confirm whether 10 or 20 applies in your state and which employees fall under the wage ceiling.
Portal Filing
Correct ESIC portal application so the Employer Code is issued without avoidable delays.
IP Generation
Guidance to generate Insurance Numbers for covered employees so benefits can start.
First-Month Support
Help with the first contribution and return so you meet the 15th deadline correctly.
Docs → ESIC Portal → Employer Code → IP Numbers → Monthly Returns
FAQ
Frequently Asked Questions
When an establishment employs 10 or more persons in most notified areas (20 in some states such as Maharashtra), and employees earn up to ₹21,000 gross per month. Registration is typically required within 15 days of becoming applicable.
Employer: 3.25% of gross wages. Employee: 0.75% of gross wages. Total: 4%. Calculated on gross wages, not basic alone. Due by the 15th of the following month.
₹21,000 per month gross for most employees; ₹25,000 for persons with disability. Employees above the ceiling are not covered under ESI (unless disability exception applies).
Typically 5–15 working days after a complete application is submitted on the ESIC portal. Delays often relate to incomplete documents or address verification.
Entity PAN, Certificate of Incorporation or registration proof, address proof, cancelled cheque, list of employees with Aadhaar and wages, and list of directors/partners.
No. PF is a retirement savings and pension scheme (20+ employees, 12% each on basic+DA). ESI is health and social security (10+ employees, 4% total on gross wages). Many employers need both.
Yes. Medical benefits extend to the insured person’s spouse, children and dependent parents through the ESIC network of hospitals and dispensaries.
Once covered under ESI, the establishment remains covered even if the number of employees later falls below the threshold. Compliance obligations continue.
